Deputy Emergency Management Coordinator

The Portage County Sheriff's Office is looking to hire a full time Deputy Emergency Management Coordinator.

What are the essential functions of the position?

EPCRA (Emergency Planning & Community Right-to-Know Act):

  • Primary manager for all EPCRA related functions.  Responsible for ensuring EPCRA compliance in County with respect to federal, state, and local statutes.
  • Assist in administration of all EPCRA grant programs through authorship of grant proposals and the subsequent programming and management of awards.
  • Organize and conduct exercises that meet EPCRA requirements: table-top, functional, and full-scale exercises.
  • Conduct Local Emergency Planning Committee (LEPC)/EPCRA public outreach campaign(s).
  • Administer LEPC meetings through documentation of minutes, report preparation and maintenance of all LEPC records.
  • Annually, maintain all Tier-Two (response plan required) information for reporting and planning facilities following state and federal guidance.  
  • Complete the annual LEPC administrative requirements to include the publishing of the EPCRA Notice of Public Availability annually. 
  • Annually update and maintain off-site facility plans.
  • Develop off-site plans for new facilities that use, store, or manufacture hazardous materials.
  • Train facilities managers and first responders in the utilization of standardized reporting software systems.


  • Assist in the development and maintenance of the entire County Emergency Operations Plan with annexes/Emergency Support Function’s annually.
  • Serve as the Emergency Management Director to ensure the continuity of government (COG) when the Director is unavailable. This includes Emergency Medical Services Director responsibilities.
  • Conduct Emergency Management related public education/outreach activities.
  • Conduct Homeland Security Exercise Evaluation Program (HSEEP) compliant exercises in the County and regionally, as required.
  • Directly contribute to management of all component phases of the Emergency Management Performance Grant (EMPG); contribute to County program of work goal achievement.
  • Maintains the EMPG portion of the Emergency Management budget; develop requests for proposal, conduct procurement, allocate funds according to priorities and situational changes.
  • Assist and support development of the Portage County all-hazard mitigation plan; conduct ongoing maintenance, as appropriate.
  • Continuously assess mitigation strategies, as outlined in the all-hazard mitigation plan; provide viable alternatives.
  • Monitor and maintain database records relative to emergency notification system.
  • Assure County training and certification compliance with federal guidelines; organize training as required.
  • Coordinate with local volunteer and non-government entities: Amateur Radio Emergency Services/Radio Amateur Civil Emergency Services (ARES/RACES) group, American Red Cross, United Way, etc.
  • Coordinate with municipal leaders to establish appropriate level of community readiness.
  • Incident action officer for internal County emergency operations.
  • Be prepared to support ongoing operations in case of County emergencies.
  • Conduct and/or coordinate damage assessments using the Uniform Disaster Situation Report (UDSR).
  • Assist in the development, processing, and management of Federal Emergency Management Association (FEMA) public/individual assistance grants.
  • Personally responsible for professional development necessary to achieve certified emergency management credentials.

What are the minimum qualifications?

  • Associates degree required. Bachelor’s degree in Business Administration, Political Science, Emergency Management, Risk Management or related field strongly preferred.
  • Two years’ experience in an administrative or planning capacity highly desirable.
  • Experience in finding resources and building partnerships, such as one may find working for a non-profit organization, highly desirable.
  • Minimum 2 years’ experience with personal computer operation and Windows operating systems. Experience using social media preferred.
  • Incident Command training; IS 100, 200, 700, and 800 preferred.
  • Grant writing and administration experience preferred.
  • Purchasing/procurement experience preferred.
  • Experience organizing groups and/or training preferred.
  • State Certified Emergency Manager preferred.
Contact Human Resources for a complete position description:

Portage County offers a robust benefit package for permanent employees working at least 20 hours/week. Benefits include;

  • State of Wisconsin Retirement Plan
  • Health insurance- your choice of two health plans- (Health Savings Account associated with the High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
  • Dental insurance
  • EAP (Employee Assistance Plan) Paid by the County
  • Vacation
  • Paid holidays
  • Sick pay
  • Flexible spending account
  • Life insurance- premium paid by the County (must work a minimum of 30 hours/week)
  • Long term disability insurance- premium paid by the County (must work a minimum of 30 hours/week)
  • 457B Deferred Compensation Plan

Portage County is an Affirmative Action/Equal Opportunity Employer