Conferences Outreach Specialist

Posted: 01/17/2023

Internal/External

External

Position Title

Conferences Outreach Specialist

TTC Title and Code Outreach Specialist (OE009)
FTE 100%
Position Information Principal Work Location: UW-Stevens Point Main Campus, Nelson Hall
 
Supervisor: Conferences Program Manager
Total Rewards Pay Schedule-range: minimum $40,000.00, based on qualifications and experience
 
UW Stevens Point provides a competitive benefits package including monthly premiums starting at $32, deductibles starting at $250, auto-enrollment in the Wisconsin Retirement System (pension) with employer contributions, and 17+ days of paid time off (PTO)*. Additional benefits and more information available on our Total Rewards page.
Department Academic Affairs – Continuing Education
Department Description UW-Stevens Point Continuing Education (CE) extends university programs and resources beyond the campus by offering non-credit courses, workshops, and conferences to meet the learning needs of audiences of all ages. Each year, CE enrollments exceed 12,000 in approximately 600 offerings. The 20-member staff has offices on all three UWSP campuses.
University Description Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.EverythingPointsHere.com.
Position Summary The Conferences Outreach Specialist delivers and assists with planning conferences and trainings both on and off the UWSP campuses, strengthens and supports partnerships with internal and external stakeholders, ensures adherence to policy, and assists with program administration to promote stable and productive relationships between the university and regional community. Schedules and secures resources and communicates conference logistics. They may also assist with the monitoring of conference budget spending.
 
Shift: 7:45am-4:30pm, Monday-Friday. Evening, weekend and varied hours will be required for conference support.
Required Qualifications
  • Experience in event planning and execution, in person, virtual, and/or hybrid.
  • Experience supporting professional conferences and/or workshops.
  • Ability to work independently and oversee multiple tasks simultaneously, capably, and confidently, both virtually and in-person.
  • Experience providing technical assistance in a conference-like setting.
  • Experience coordinating event AV equipment.
  • Experience capturing, editing, and posting videos.
  • Experience building and editing websites.
  • Competency and accuracy in Microsoft Office including Outlook, Word, Excel, PowerPoint, Zoom, and other university software.
  • Demonstrated effective oral and written communication skills.
  • Ability to drive a state vehicle.
  • Ability and willingness to travel overnight 0-6 nights per month
Preferred Qualifications
  • Bachelor’s Degree
  • Experience in building relationships with a broad range of customers.
  • Experience working with boards, planning groups, or professional organizations.
  • Experience working with WHOVA or other conference management apps.
How To Apply Please be sure to complete all required fields and include all required documents before submitting your application. To return to a draft application, click on the “My Activities” link at the top of the screen after logging in. Once you click on Submit Application, you will not be able to edit or attach any application materials. After submitting the application, you will receive an Application Confirmation email from the application system. Refer to the “How To Apply” document for more information.
Anticipated Appointment Date February 27, 2023
Terms of Employment This is an Academic Staff annual appointment, exempt from the Fair Labor Standards Act. Salary is commensurate with qualifications and experience.
Deadline Initial screening of completed online applications will begin on Wednesday, February 1, 2023. However, applications will continue to be accepted after this date until the needs of the recruitment are filled.
Required Materials Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:
- Cover letter addressing qualifications and experience
- Resume
- Contact information for three professional references
 
(Official Transcripts may be required of finalist)
 
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact For additional information regarding the position, please call or email:
Zia Yang, Chair, Search and Screen Committee
Email: zyang@uwsp.edu
Phone: 715-346-3861
Human Resources Contact If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:
Human Resources
Email: human.resources@uwsp.edu
Phone: 715-346-2606
Special Notes The University of Wisconsin-Stevens Point is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. UW-Stevens Point values diversity and inclusion as supported by our mission, “Through the discovery, dissemination and application of knowledge, UW-Stevens Point fosters intellectual growth, provides a broad-based education, models community engagement and prepares students for success in a diverse and sustainable world.”
 
Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.
 
The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx
 
The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
 
An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.
 
*PTO offering prorated based on start date and hours worked.