QUALIFICATIONS: ? Ability to maintain and ensure confidentiality of sensitive information and materials ? Demonstrated knowledge of basic office equipment, including computers and accounting software ? Possess basic accounting skills ? Possess basic clerical skills ? Possess good communication skills, including pleasant telephone manner ? Able to accept constructive criticism ? Is tactful and considerate ? Cheerful, possess good sense of humor ? Functions well under pressure, reacts calmly in emergency and stressful situations ? Possess organizational skills: self-directed ? Gives attention to detail ? Willing to accept responsibility ? Works well with others ? Dresses appropriately for the position REPORTS TO: Controller AREAS OF RESPONSIBILITY: ? Process purchase orders (PO’s), encumbrances (ENC’s), and Invoices; verify accuracy and completeness within the Microx electronic purchasing system. ? Research and resolve discrepancies between purchase orders, encumbrances, and invoices; liquidate encumbrances in the MIP accounting system. ? Review vendor statements and related correspondence; follow up promptly on outstanding invoices and encumbrances. ? Collaborate with other departments regarding purchasing activities and procedures, and related matters. ? Print and disburse payments; assembling supporting invoices and maintain accurate payment documentation. ? Maintain accurate and up-to-date vendor records. ? Maintain and replenish school petty cash funds in accordance with established procedures. ? Prepare 1099 forms and other applicable tax-related documents for vendors and parents. ? Prepare documentation for audits and provide assistance and information as requested by auditors. ? Assist the Central Office front desk and Scrip desk ? Assist other PCS office staff during peak work periods and staff absences. ? Prepare and process correspondence as directed by the Controller. ? Enter and post payments in Skyward. ? Administer tuition, scholarships, tuition assistance, and other fee billing through FACTS. ? Communicate with parents regarding tuition billing and related account matters. ? Prepare and distribute billings to parishes and families. ? Maintain professional, cooperative, and courteous relationships with system employees, parents, vendors, the public. ? Perform all other duties as assigned or as necessary to support the responsibilities of the position and as specified by the Controller.
